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Local municipalities will receive the latest information about the government decisions and their implementation from the regional crisis commissions.Local municipalities will receive the latest information about the government decisions and their implementation from the regional crisis commissions. The information on different topics that have to do with the local municipalities can also be found on the web page of the Ministry of Finance: https://www.rahandusministeerium.ee/et/koroonaviiruse-korduma-kippuvad-kusimused.

Last updated: 09.04.2020 17:51

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Although the emergency situation in Estonia ended on May 18, 2020, (Order No. 76 of the Government of the Republic of Estonia of 12.03.2020)(https://www.valitsus.ee/et/eriolukord) the rules for preventing coronavirus must still be followed in public meetings. This must also be followed by the organisers of public viewings of spatial plans.

1. In public viewings of spatial plans people must be able to get acquainted with all the materials of the spatial plan in the declared area (urban and rural areas, districts) both in electronic and non-electronic form.

The local government must also ensure access to the published materials as a paper copy.

During the emergency situation, the public viewings of spatial plans were suspended, but it is now advisable start again with public viewings, providing information of the viewing to the public in accordance with the procedure laid down in the Planning Act.

When carrying out public viewings of spatial plans, we recommend to follow the following guidelines:

  • advise the public to view the materials first in the electronic form, providing guidance and explanations for that purpose. Arriving in person to view the materials is justified if you cannot get access to electronic materials.

  • request people to inform in advance if they would like to see the materials to ensure proper precautions can be taken. This information should also be provided in the notice of public review.

  • ensure the safety of access to non-electronic materials:

    • following the 2 + 2 rule,
    • using disinfectants,
    • not allowing people with symptoms of the disease to come into contact with local authorities’ premises and spatial plan materials,
    • following the established rules and taking into account the possibility that they may change.

2. Public discussions of spatial plans postponed due to the emergency situation. According to the [Administrative Procedure Act] (https://www.riigiteataja.ee/akt/113032019055?leiaKehtiv) § 41, the administrative body shall be required, in the event that the administrative act or procedure cannot be performed or implemented within the time limit, without delay, to notify the likely time of granting or carrying out the administrative act and to indicate non-performance of the deadline and the cause. The new deadline for carrying out the administrative act, i.e. organising a public consultation depends when the restriction of public meetings is lifted.

The new time for the public discussion must be notified to all the people and institutions who were informed of the holding of public discussions. This must be done using the same channels used for informing the public of the public discussion, and its postponement earlier.

3. When organising public discussions or public meetings, the rules set out in order No. 172 of the Government of the Republic (https://www.riigiteataja.ee/akt/317052020005) must be complied with.

3.1. Discussion held after the public viewing of the spatial plan where the opinions and objections of the persons known to the parties of the proceedings are discussed, the discussion should be organised electronically. All parties must give their consent to this process and confirm that the necessary technical conditions are met. The same applies to the discussions that take place in the approval procedure of the spatial plan.

3.2. In the case public discussions of the comprehensive plan, thematic spatial plan of the comprehensive plan, local government designated spatial plan and detailed spatial plan (except for the discussion held after the public presentation of the detailed plan, see p 3.1), which is of interest for the wider public and where it is not possible to define the circle of participants, the order No. 172 of the Government of the Republic of 16.05.2020 shall be observed, and the easing of restrictive measures shall be implemented as follows:

  1. As of May 18, 2020, holding of public meetings is allowed, provided that the organiser of the meeting ensures:
  • 2 + 2 rule,
  • use of maximum 50% of the capacity indoors, but no more than 10 persons,
  • outdoors no more than 100 participants.
  1. As of June 1, 2020, public meetings are permitted provided that the organiser of the meeting ensures:
  • 2 + 2 rule,
  • use of maximum 50% of the capacity indoors, but no more than 50 persons,
  • outdoors no more than 100 participants.
  1. As of July 1, 2020, holding of public meetings and public events is allowed, provided that the organiser of the meeting or the event ensures:
  • 2 + 2 rule,
  • use of maximum 50% of the capacity indoors, but no more than 500 persons,
  • outdoors no more than 1000 participants.

Considering the current restrictions, it is advisable to suggest participation in the public discussion over internet. If necessary, it is important to co-operate with the consultant's office developing the spatial plan.

Summary:

If there is no possibility of accessing electronic materials, you can come to the place intended for publication, including the local government centre.

  • in order to ensure compliance with the rules (adequate space and maximum number of persons), and the health and safety of participants, the participants need to be registered prior the event. This information should be published alongside with the notification regarding the public debate.

  • if necessary, the dates or times of the discussions need to be adjusted to guarantee health and safety.

  • people participating in the discussions must be healthy. Preventive measures, such as disinfectants, must be provided. People with symptoms of the disease cannot be allowed to attend.

  • observe the national guidelines, taking into account the possibility that they may change.

We appreciate your understanding that the new requirements in place as of May 18, 2020 do not constitute a normal situation. An exceptional situation requires extraordinary measures. The first priority is public health and safety. Responsible behaviour of spatial planning organisers ensures uniformity and legal clarity of planning processes and the safety of participants.

Last updated: 02.06.2020 12:03

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More information about the coronavirus and restrictions related to it is available calling 1247 (from abroad +372 600 1247).